The joint Upper Midwest Digital Collections Conference (#UMDCC20) and the Minnesota Digital Library Annual Meeting (#mndiglib2020) was held virtually November 5-6, 2020. Our two conferences share the same goals of providing an opportunity to connect with colleagues, share projects, and learn from each other, with the added benefit of cross-pollination between two different groups with many affinities.
Note: Registration is required for this event and is now closed.
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Friday, November 6 • 3:00pm - 3:45pm
Enhancing Content & Access with Collaborative Descriptive Metadata and Transcription

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Digitization and online publication of collections held by libraries and archives increases exposure and facilitates access to unique materials. Significant challenges for digitization projects are the transcription of content and the creation of descriptive metadata. These time-consuming processes can require specialized knowledge and benefit from unique approaches. This session will present examples of collaborative workflows employed at both Carleton College and Ohio University.

The Carleton Archives digitized photographs documenting Carleton’s association with evangelical, medical, and educational work in China from 1903-1950. Staff sought collaborative assistance in the creation of descriptive metadata from several different sources. They experimented with crowdsourcing by using FromThePage and other methods to enhance descriptive metadata, and explored options to connect with potential Chinese audiences and collaborators through social media in China to assist with both transcription and metadata creation. They also worked with Carleton’s GIS Lab to map the location of photographers’ images.

In response to the sudden transition to remote work, Ohio University Libraries' digitization efforts adapted with tools that support virtual engagement and collaboration. Having launched several transcription projects, Digital Initiatives staff assessed the use of both Google Forms for data collection and the collaborative transcription tool, FromThePage. The lessons learned about facilitating collaboration with subject experts and internal staff and student workers are applicable to more open crowdsourcing endeavors. Current and future projects include metadata for a modern dance collection and transcription of World War II accounts and local scrapbooks.

This presentation will:
  1.  increase awareness of tools available for collaborative metadata and transcription.
  2. provide workflows detailing the process of sharing content and exporting the resulting data. 
  3. explore opportunities for community engagement and metadata collection within remote work and research environments.


Tom Lamb

College Archivist and Head of Special Collections & Archives, Carleton College
I oversee the operations of the Carleton College Special Collections and Archives and serve as the College Archivist. I have previously worked as Carleton College Gould Library's Cataloging and Metadata Librarian and as the Tennessee State Library's Digital Materials Librarian.
avatar for Hsianghui Liu-Spencer

Hsianghui Liu-Spencer

Cataloging and Digital Services Librarian, Carleton College
Cataloging Special Collections materials. Collaborating with others to support digital projects hosted at CONTENTdm and to manage student work deposited at Carleton Digital Commons.
avatar for Janet Carleton

Janet Carleton

Digital Initiatives Coordinator, Ohio University Libraries
Janet Carleton is Digital Initiatives coordinator for Ohio University Libraries where she works on digitization, access, and digital preservation of the Libraries unique resources, as well as promoting their use through social media.
avatar for Erin Wilson

Erin Wilson

Digital Imaging Specialist & Lab Manager, Ohio University
I manage imaging projects and scanning operations of OHIO Libraries Digital Initiatives in an effort to increase the digital presence and research viability of archival and special collections. My work grants me the unique & fulfilling opportunity to apply my background in photography... Read More →

Friday November 6, 2020 3:00pm - 3:45pm CST
Orchid Room