Digitization and online publication of collections held by libraries and archives increases exposure and facilitates access to unique materials. Significant challenges for digitization projects are the transcription of content and the creation of descriptive metadata. These time-consuming processes can require specialized knowledge and benefit from unique approaches. This session will present examples of collaborative workflows employed at both Carleton College and Ohio University.
The Carleton Archives digitized photographs documenting Carleton’s association with evangelical, medical, and educational work in China from 1903-1950. Staff sought collaborative assistance in the creation of descriptive metadata from several different sources. They experimented with crowdsourcing by using FromThePage and other methods to enhance descriptive metadata, and explored options to connect with potential Chinese audiences and collaborators through social media in China to assist with both transcription and metadata creation. They also worked with Carleton’s GIS Lab to map the location of photographers’ images.
In response to the sudden transition to remote work, Ohio University Libraries' digitization efforts adapted with tools that support virtual engagement and collaboration. Having launched several transcription projects, Digital Initiatives staff assessed the use of both Google Forms for data collection and the collaborative transcription tool, FromThePage. The lessons learned about facilitating collaboration with subject experts and internal staff and student workers are applicable to more open crowdsourcing endeavors. Current and future projects include metadata for a modern dance collection and transcription of World War II accounts and local scrapbooks.
This presentation will:
- increase awareness of tools available for collaborative metadata and transcription.
- provide workflows detailing the process of sharing content and exporting the resulting data.
- explore opportunities for community engagement and metadata collection within remote work and research environments.
