2020 UMDCC+ MDL Annual Meeting

The keynote address will focus on how to integrate diversity, equity, and inclusion principles into our work and within our organizations.

About DeEtta Jones
DeEtta Jones is the founder and CEO of DeEtta Jones and Associates (DJA), a global minority and woman-owned management consulting and training firm. DJA specializes in on-line and in-person professional development services; business strategy; strategic planning; diversity and inclusion strategy, council, and business resource rollout; C-suite and leadership team development; executive coaching; communication strategy as well as organizational assessment and development.

Established in 2005, DJA works with hundreds of organizations across industries such as advertising; financial services; higher and EC-12 education; hospitality, libraries, not-for-profits, public utilities; retail; technology; and transportation.

Based in South Florida, DeEtta presents to tens of thousands of people annually and serves on the Leadership Council for the National Small Business Association and as a Board Member for Perspectives Charter Schools in Chicago, IL.

Before launching DJA, DeEtta was director of organizational learning services for the Association of Research Libraries. Prior to that appointment, she served as director of diversity initiatives and as director of human rights advocacy and education for the City of Fort Collins, CO as well as coordinator of multicultural training and education at Colorado State University. She has taught undergraduate and graduate courses on leadership, management, and equity, diversity and inclusion at two R1 universities.

DeEtta has a bachelor’s degree and a master’s degree from Colorado State University, attended the graduate program in information science at The Catholic University of America, and an MBA from Johns Hopkins University.

Are you new to digital collections work? A library school student or recent graduate? A first-time conference attendee? Do you want to meet new colleagues and chat with staff that have knowledge in a specific area? If you answered yes to any of these questions, join us for the Mentor Match-Up event. You will be paired up with one or more mentors and head to a breakout room to learn more about the type of work your mentors do, ask questions, or just visit and have lunch together.

You can either join the session and be paired up with a mentor when you enter, or email Greta Bahnemann (bahne002@umn.edu) to be paired up ahead of time. Here's the list of mentors who will be participating:

Metadata

• Greta Bahnemann, Metadata Librarian, Minitex/Minnesota Digital Library
• Jasmine Burns, Visual Resources Metadata Librarian, Cornell University
  
  

Digital collections

• Amy Bocko, Digital Projects Librarian, Western Michigan University 
• Anne Stenzel, Archives Technician, Minnesota State University, Mankato
• Stephanie Baltzer Kom, Patron Services Director, North Dakota State Library
  
  

Digital preservation

• Sarah Barsness, Digital Collections Archivist, Minnesota Historical Society
• Carol Kussmann, Digital Preservation Analyst, University of Minnesota Libraries
  
  

Archives

• Emily Kubischta, Archivist, State Historical Society of North Dakota
• Lara Friedman-Shedlov, Digital Records Archivist, University of Minnesota Libraries
  
  

Museums

• Inga Theissen, Collections Manager, American Swedish Institute
• Jill Vuchetich, Archivist, Head of Archives + Library, Walker Art Center

When the University of Minnesota Duluth Archives & Special Collections launched the Northeastern Minnesota COVID-19 Community Archive Project, we were embarking on a new journey. We had never done a large community archive project, or a major digital collecting initiative. Furthermore, this project had come together in barely two weeks, as we found our small staff of two suddenly transitioning to working from home. Four months later, we have received over 300 items from about 100 contributors, including photographs, artwork, written reflections, videos, records of church services, social media posts, student work, and more. We have also partnered with UMD’s College of Liberal Arts (CLA) on a $175,745 NEH CARES grant, which employs humanities professionals who have lost income due to COVID-19 to produce 100 oral history interviews, along with creative works based on the interviews. The grant project will be added to the Community Archive. This presentation will explore the challenges, false starts, partnerships, and creative approaches that went into making the Northeastern Minnesota COVID-19 Community Archive project a success.

The presentation will also include segments by: Jennifer Moore, a UMD Journalism and Communications professor whose students contributed to the archive; Devaleena Das and David Beard, the CLA faculty who applied for the NEH CARES grant; and Adeline Wright and Allen Killian-Moore, community members who contributed to the archive.

From Process to Product: Inclusion and Accessibility in Digital Collections  
Hear from two different Academic Libraries as they discuss various workflows and strategies they've implemented to build a more inclusive team and more accessible digital collections.

Presentation 1: Compassionate Computing: Building from Digital Collections to Build Together  
University of Florida
In January 2020, the Libraries at the University of Florida created a new division, Library Technology and Digital Strategies, which brought together the Library Technology Services and Digital Partnerships and Strategies Departments. The new group connects technologies and socio-technical practices that understand and embrace maintenance, minimal computing, ethics of care, mutual aid, collaborative practices, generous thinking, shine theory, and many other names that speak to our ability to be better together. For example, the Digital Development Team that supports digital library operations follows agile/scrum to ensure the project stakeholders are positioned to be fully engaged. The work is deeply technical and rooted in collaboration and equality (following procedural and informational justice, and powering the triangle of satisfaction for all involved).

In this presentation, I discuss how we have utilized agile principles and scrum methodologies to support full stakeholder engagement and to enable a culture of compassion and collaboration for our digital library work, and for our related partners. In doing so, I explain how, for technology, following the principle of “to each according to their needs” means that our frameworks and systems have to be designed so that those with the greatest needs and most affected are positioned for input and ownership, and agile/scrum practices are a way to do this. Agile/scrum is project/process for programming/development that works based on iterative development, focusing first on a minimum viable product, recognizing that work is not simply technical and that a framework is needed for engaging across technical/programming with the project stakeholders.

Presentation 2: Principles and Practice for Accessible Digitization  
University of Cincinnati
The diversity of a digital collection is often assessed by considering the diversity of its content. In order for collections to be truly inclusive, however, they need to emphasize usability alongside broad representation. The University of Cincinnati Libraries discusses how diversity and accessibility are intersectional considerations of digital collections, and introduces newly implemented workflows and standards designed to create accessible, inclusive digital collections that broaden usability for all.

Museums for Digital Learning (MDL) is a special initiative funded by the IMLS with the goal of building the capacity of museums and related cultural organizations to connect K-12 teachers and students with digital collections and related resources. During the two-year pilot project (2018-2020), the technology team at the Indianapolis Museum of Art at Newfields, the education teams of The Field Museum (TFM) and History Colorado (HC), and a cohort of K-12 educators collaborated to build a platform that makes it possible for cultural organizations of varied types and sizes to leverage their existing digital collections and media in the creation of open educational resources.

In this session, representatives from Newfields, TFM, and HC will provide an overview of the MDL project. This will include not just a demonstration of the open, online pilot platform for building collections-based educational resources, but also a discussion of the methods employed by the museum partners to foster meaningful communication and collaboration with a team of educators from around the country. Come to this session to learn about how your institution can get involved in Phase II as a content partner!

If you are not attending a session in this time block and wish to have an impromptu discussion with another attendee, have a question about the conference, or a technical issue, join the Open Room. It will always be staffed. 

Join us for chair yoga, led by Deborah Ultan.

Deborah Ultan Bio
Deborah Ultan is the Arts, Architecture & Landscape Architecture Librarian and Curator of the Francis V. Gorman Rare Art Books and Media Collection at the University of Minnesota. A yoga practitioner and instructor for over 20 years, Deborah has been integrating this training into the library profession as a way to cultivate dynamic, flexible, and thoughtful work ethics. As part of the University Libraries’ initiatives she is the Chair of the Librarian Committee and has served on a variety of committees over the years. Deborah authors articles, book chapters, book reviews, and actively presents on current topics in the arts and librarianship. An exhibition curator, she coordinates shows throughout the University Libraries and has taught courses on curatorial theory and practice for the University. A longtime member of the Art Libraries Society of North America (ARLIS/NA), Deborah served on the ARLIS/NA Executive Board from 2006-2009.

Native Nations are charged with collecting, preserving, and sharing language and culture. Tribal cultural institutions not only preserve the belongings, stories, and words of their communities, they also protect tribal identity, knowledge, and sovereignty. Whereas most digital archives initiatives champion open access to content in the public domain, many Indigenous communities have cultural protocols and community preferences that necessitate more granular, deliberate control over the online circulation of cultural patrimony. Since 2017, the Mukurtu Midwest Hub has provided support and training in Mukurtu CMS for communities and institutions in the midwest, as well as future information professionals in the UW-Madison iSchool course Tribal Libraries, Archives, and Museums (TLAM).

Each year, the Hub has collaborated closely with TLAM students and tribal community members to coordinate service-learning opportunities to assist tribal institutions in describing and managing digital content. One tribal community partner is the Hoocąk Waaziija Haci Language Division (HLD). The HLD ensures that the Hoocąk Language continues to be a living language. TLAM and WiLS have spent the last 3 years assisting HLD staff with organizing, cataloging, and digitizing language resources, with the goal of building a digital library for language learners and educators.

This presentation focuses on why Mukurtu is unique, how it fulfills the needs of Indigenous communities in building and managing digital cultural heritage collections, how organizations with Indigenous collections can work with Indigenous communities to care for and present their collections in culturally appropriate ways, how the Hub promotes a community-driven approach to preserving and sharing Indigenous heritage, and how the HLD project has implemented Mukurtu principles and methods to create a respectful online space for Indigenous communities.

During our state’s stay at home order, our institution closed to the public for over 3 months. Over the course of a few weeks, our archives, which is a department of our public library, needed to quickly pivot to provide virtual resources when the vast majority of our users come for onsite visits. Existing initiatives and resources such as the Archive-It Community Webs web archiving grant and our Flickr Pro subscription gave us a good starting point. We also used the remote work opportunity to build up and polish the work that graduate student volunteers had put into developing an Omeka digital exhibit site by repurposing existing physical exhibit research. We are now in a great place to use these virtual resources in conjunction with or in place of our in-person services. This session will highlight our digital initiatives and talk through trouble shooting and workflow.

Join the Minnesota Digital Library’s Metadata Librarian and Outreach Coordinator for a sampling of the current projects, services, and digital resources offered by the Minnesota Digital Library. The Minnesota Digital Library (MDL) is a leading force in digital project development in the upper Midwest. MDL served as one of the original six services hubs to the Digital Public Library of America; and continues to provide innovative leadership related to digital initiatives and metadata efforts. MDL serves as a leader in the development of the Rights Statements Standardization project and is consistently recognized for our metadata standards work.

The MDL staff members will provide an overview of new collections and projects, such as the Minnesota Reflections Primary Source Set project, and the MDL Rights Statements Standardization Project - including development and implementation. The overview will be combined with an analysis of how our work has changed and evolved during our recent experience working remotely. We will discuss our changing expectations and workflows - including online training and workshops.

There will be time for live demonstrations of some of our projects and resources, as well as information on how the digital community can get involved. We also plan time for questions.

3D digitization involves the creation of digital surrogates of museum objects. The use of 3D modeling technology in cultural heritage institutions has rapidly increased over the past twenty years. While light-dependent imaging techniques, including photogrammetry, laser triangulation, LiDAR, and range scanning, have proliferated in the museum, more questions remain about a long-term model, metadata, and overall file standards. The files produced from these methods, often OBJ, PLY, and STL files, given their long-lasting usage, offer a comparative focus for analyzing the expertise and expense needed to create and share these files, which may put the technology out of reach of small to middle-size cultural heritage institutions and may prohibit non-research parties from accessing these file types. In order to combat these issues, until these 3D file types become more accessible and standardized along with their methods, the author recommends the creation of 360 degree GIF files as an inexpensive, accessible, and effective alternative for cultural heritage digitization.  

If you aren’t attending a session in that time block and wish to have an impromptu discussion with another attendee, have a question about the conference, or a technical issue, join the Open Room. It will always be staffed.

Join other OCLC CONTENTdm users for a fun, informal event to mark the end of the first day of the conference.

While we can’t provide delicious appetizers and drinks this year, you can bring your own! The planning committee has even created a list of fall-themed cocktails/mocktails and snacks, including a few older recipes from digital collections, to give you some ideas to get started.

Join the General Room for a fun, informal event to mark the end of the first day of the conference. While we can’t provide delicious appetizers and drinks this year, you can bring your own! The planning committee has even created a list of fall-themed cocktails/mocktails and snacks, including a few older recipes from digital collections, to give you some ideas to get started.

• View fall-themed recipes for cocktails/mocktails/snacks
  
  

Once you enter, you can choose to hang out in the general room or visit any of these breakout rooms. Don't see a room yet of interest? Contact Sara Ring (ring0089@umn.edu) and we’ll add it to the list.

• Solo Librarians/Professionals Room
• Crafters Room (from beer making to quilting, share your favorite hobby)
• I Love Cats! Room
• Dogs Are The Best! Room
• Favorite Bingeable Show/Movie Room
• Cooking/Baking Room
• Good news/silver linings Room
• More to be determined by you!

Join other Minnesota Digital Library Contributors for a fun, informal event to mark the end of the first day of the conference.

While we can’t provide delicious appetizers and drinks this year, you can bring your own! The planning committee has even created a list of fall-themed cocktails/mocktails and snacks, including a few older recipes from digital collections, to give you some ideas to get started.

Urban Art Mapping Research Project
Street art – including graffiti, murals, stickers, wheat paste posters, light projections, and more – is by nature ephemeral, often capturing raw and immediate responses to events happening in the world. In the context of crisis, street art has the potential to transform urban space and foster a sustained political dialogue, reaching a wide audience. We are, in fact, witnessing an explosion of street art around the world created in response to both the global pandemic and widespread uprisings calling for an end to systemic racism. Two databases created by the Urban Art Mapping Research Project seek to capture this: the George Floyd and Anti-Racist Street Art database documents examples of street art demanding social justice and racial equality in the aftermath of the murder of George Floyd, while the Covid-19 Street Art captures ongoing responses to the pandemic on a global scale. Beyond serving as a repository for urban art, the two databases were created as a resource for students, activists, scholars, and artists by way of metadata including a description of key themes, geolocations, and dates of documentation. To this end, the projects seek to provide a space for an analysis of the text, iconography, and issues that appear in street art on a global scale, explored in relation to local experiences, responses, and attitudes. In this presentation, we will discuss the impetus behind the two databases, explore the ethical issues involved in creating crowd-sourced collections of street art, and consider the role of the digital archive in documenting artworks that are intended to be ephemeral.

Dr. Heather Shirey and graduate student Frederica Simmons will represent the Urban Art Mapping research team. The Urban Art Mapping team is a multi-disciplinary, multi-racial group of faculty and students from the College of Arts and Sciences at the University of St. Thomas. We have been engaged in the analysis of art in the streets in Saint Paul’s Midway neighborhood since 2018.

The Journal of the Plague Year
The Journal of a Plague Year: An Archive of Covid-19 emerged in early March 2020 as a crowd-sourced rapid-response to the pandemic. Initiated at Arizona State University, The Journal of a Plague Year (or JOTPY), morphed into a curatorial consortium directed by a community of historians, students, and archivists situated in libraries, museums, and universities around the world. JOTPY accepts all varieties of material: photographs, screen captures, social media, media, institutional communications, memes, oral history, audio histories, video clips, links, textual stories, as well as files including emails, announcements, text messages, scientific documents, and flyers. The archive seeks stories that help present communities and future historians to understand the pandemic through its record of daily life. To date, JOTPY has received more than 10,000 digital objects from an array of communities.

The Journal of a Plague Year set as its goal to develop a community-based archival strategy that seeks to address traditional silences in archives, as well as to build a process that takes account of emerging silences in JOTPY itself. The archive emphasizes principles of ethical collecting, describing archival materials with rich curatorial and user-generated metadata, and using both metadata and design to make materials in the archive easily discoverable by diverse publics.

The archive was seeded by funding from the public history endowment at Arizona State University, endowed by Noel Stowe. Additional and significant funding, for curators and design, has been provided by Arizona State University: the Humanities Dean of the College for Liberal Arts & Sciences; the Institute for Humanities Research; the School of Historical, Philosophical, and Religious Studies; and the Center for the Study of Religion and Conflict through the Luce Foundation.

Mark Tebeau, Associate Professor of History at Arizona State University, and the co-founder and director of JOTPY will speak on behalf of the curatorial consortium.

The North Florida Editorial Workshop (nfew.org) engages students at the University of North Florida in the digital edition of archival materials related to local history. The project involves collaboration with various repositories, including the PK Yonge Library of Florida History at the University of Florida. This session will present an overview of the project, highlight the efforts of three students whose work has been supported by the PK Yonge Library, and examine the inter-institutional model that has made their endeavors possible.

Dr. Clayton McCarl, project leader, will review NFEW’s objectives, infrastructure and workflow. Georgina Wilson will share her bilingual project focused on Fort St. Nicholas, a Spanish defensive post located in present-day Jacksonville during the late eighteenth and early nineteenth centuries. Carol Hemmingway will explain her work on a letter (c.1900) in which Ellen Call Long counters criticisms leveled against her father for his actions during the Battle of Withlachoochee and the Second Seminole War. Sarah Dumitrascu will discuss her prototype edition, built around a selection from a corrected typescript (c.1939) of Majorie Kinnan Rawlings’ novel The Yearling, which will allow users to study the author’s process by viewing the text in its various layers of revision. Dr. Jim Cusick, curator of the PK Yonge Library, will reflect on the value of the students’ work, in particular with respect to enhancing the discoverability and usability of the materials. Erik Moore, head of University Archives and co-director of the University Digital Conservancy at the University of Minnesota, will chair the session.

Digital Projects Showcase
Hear from 3 different organizations as they highlight their unique digital projects. Presenters will discuss digitizing a student archive collection, building a sustainable digital collection platform for maritime heritage materials, and using ArcGIS StoryMaps to showcase collections from the Historic St. Augustine Preservation Board.

Presentation 1: A Case Study: The Ann Jennings Student Print Archive at St. Catherine University
St. Catherine University, St. Paul, MN
The St. Catherine University Fine Art Collection, like so many other collections on campuses, is primarily a teaching collection. The Ann Jennings Student Print Archive continues that tradition, filling a unique place within the Fine Art Collection. The archive is comprised of nearly 1200 prints in various techniques produced by College of St. Catherine students over the multi-decade teaching tenure of the collection’s namesake, Ann Jennings. This talk will detail the history of the collection and the ongoing project to both document it and create a digital archive. The creation of the digital archive has been a collaborative effort, employing both undergraduate students engaged in work study, and graduate assistants. It has been made available to faculty, staff and students for use in a number of ways, from student projects in Omeka to inclusion in the Campus Art Loan Program. Outcomes, outgrowths and future possibilities for this collection, both physical and digital, are also discussed.

Presentation 3: Building Heritage: Using ArcGIS StoryMaps to Document the Evolution of St. Augustine's Built Environment
University of Florida, St. Augustine, FL
Governor’s House Library is located in St. Augustine, Florida and holds the papers of the Historic St. Augustine Preservation Board, a state agency whose mission was to restore and reconstruct historic buildings to reflect St. Augustine’s Spanish colonial heritage in advance of its Quadricentennial Celebration in 1965. Governor’s House completed a two-year NHPRC grant to process our maps, photographs, and design records collections in 2019. Now that our physical collections are organized, we have the opportunity to digitize more items and focus on community outreach. We have recently implemented the ArcGIS StoryMaps platform to create a digital exhibit that explores the four decades of the Preservation Board’s work and how their efforts impacted the built environment of the city. The project ties together each of our five collections through the addition of text, photographs, and digitized items from our library and culminates a decade of grant-supported work. This presentation will explore the ways in which cultural heritage institutions can use ArcGIS StoryMaps to illustrate their collections in a new and accessible way, particularly as we face new challenges in the profession due to COVID-19.

One week after Governor Walz issued a statewide stay-at-home order, the Minnesota Historical Society (MNHS) launched History is Now: COVID-19 Health Crisis, a digital collecting initiative to document the impact of the COVID-19 pandemic in Minnesota. The project aimed to collect digital submissions of text stories, digital media, and web links, and to make select content available in real-time on the MNHS blog https://www.mnhs.org/blog/historyisnow.

Six weeks after launching the initiative, the entire project team was furloughed due to COVID-19. Unrest would erupt throughout the Twin Cities just one week later in response to the murder of George Floyd, leaving the institution bereft of curatorial and archival insight and response.

This session examines contemporary collecting during unprecedented times through a candid exploration of the challenges experienced by MNHS staff when faced with a global pandemic and civil uprising. Presenters will discuss:

• technological and ethical considerations for building digital collections that document traumatic experiences;
• developing processes and collaborative workflows while working from home, including developing collecting tools and outreach methods;
• successes and challenges in attempts to collaborate with external stakeholders and communities; 
• re-examining collecting practices in response to current trends and changes in capacity.

If you aren’t attending a session in that time block and wish to have an impromptu discussion with another attendee, have a question about the conference, or a technical issue, join the Open Room. It will always be staffed.

This room provides an informal opportunity to connect with other conference attendees and discuss collection management and/or working with small digital collections.

This room provides an informal opportunity to connect with other conference attendees and discuss digital preservation and related topics.

An informal opportunity to connect with other conference attendees, reflect on the day, and meet new colleagues in the area you work in or in an area you’re interested in.

Just want to chat with other colleagues, or have a topic of interest in mind? We’ll create breakout rooms as needed, and you can pick which breakout room you would like to join, or jump among multiple rooms! Here are a few examples:

• Collecting in the now/archiving current events
• Creating harmful content statements/critical cataloging
• Building digital collections/Selection

Don’t see a topic of interest? Suggest one by sending an email to Sara Ring (ring0089@umn.edu)

This room provides an informal opportunity to connect with other conference attendees and discuss linked data and/or metadata. 

This room provides an informal opportunity to connect with other conference attendees and discuss working with digital collections in a public library environment.

This room provides an informal opportunity to connect with other conference attendees and discuss the implementation of rights statements in digital collections from rightsstatements.org.

This room provides an informal opportunity to connect with other conference attendees and discuss working as a solo librarian or solo professional at your organization.

This room provides an informal opportunity to connect with other conference attendees and discuss working in a library or archive within a museum environment.

Wisconsin libraries and local history organizations are building digital collections through community engagement and circulating toolkits. These kits provide equipment, training documentation and support to digitize or create born-digital resources. Local practitioners gain hands-on experience curating digital resources without incurring the expense of building and maintaining a digitization lab. Introducing mobile or circulating toolkits through community programming can inspire new interest in and engagement around local history, prompting memories of people, places, and events, and by documenting contemporary life for current and future scholars.

Panelists will share their experiences developing, implementing, and using mobile toolkits for scanning photos and documents, recording oral histories, and evaluating film collections. Learn how your library can use or create kits to access equipment, training, and professional support for digital collection development work! Panel members: Steven Rice, Door County Library ("Door County Speaks" and oral history kits); Tamara Ramski, South Central Library System (mobile scanning kits); Amanda Smith, Wisconsin Center for Film and Theater Research (community film/video archiving workshops); Vicki Tobias, WiLS/Recollection Wisconsin.

The 2013 Levels of Digital Preservation were revised and re-released in October of 2019. The revision included an updated Matrix, an Implementation guide, and an Assessment Tool template. This session will briefly walk through the updated Matrix and help organizations understand how to use the Assessment Tool, which can be used to assess an entire program or the specific needs of a collection or stream of digital content. The results of this assessment can be used to document the status at a point in time, to help show successes and needs, and/or determine an organization’s next steps to focus on when addressing digital preservation. Examples of how the Levels of Preservation have been used for various purposes will be shared. In addition, the work of two currently active subgroups of Levels of Digital Preservation working group will be discussed including finalizing a Curatorial Layer to be used with the Levels as well as the work being done around Teaching and Advocacy. Opportunities for discussion about and feedback on the project will also be provided.

If you aren’t attending a session in that time block and wish to have an impromptu discussion with another attendee, have a question about the conference, or a technical issue, join the Open Room. It will always be staffed.

Fortepan Iowa (fortepan.us) is a nonprofit public digital photo archive established in 2015 at the University of Northern Iowa that features curated, high resolution photos taken by ordinary Iowans over the nineteenth and twentieth centuries. The archive is the first of its kind in the U.S., and the first sister site to the well-known Fortepan archive in Hungary (fortepan.hu), which is now considered a cultural institution with over 100,000 photographs. The Fortepan Concept, founded on the idea of openness, chronological display, and a mission to preserve and share region-based vernacular photography, is a disruption to the typical photo archive paradigm in both display, accessibility, and community engagement, and offers the archiving community an open source alternative to Omeka and ContentDM. We are at the beginning stages of planning a Fortepan archive for indigenous people across the U.S., as well as Fortepan archives in other states like Minnesota and Ohio.

Our panel will discuss the Fortepan Concept and highlight many of our initiatives and experiences with community building through the archive. These include Fortepan’s crowd-sourced tagging and public forum capabilities; our public lecture series initiative to interpret the archive; a proliferation of public library scanning hubs; public library photo exhibitions; billboard-sized public wheat paste art (taking the archival photos to the streets); creative digital projects; and a new initiative, “Mainstreet 360º,” where we’ll work with community members and K-12 schools to geo-reference historical photos of mainstreets and display them on a decade-to-decade, 360º street view display through Fortepan Iowa’s digital interface. Our overall mission is to use our archive of family snapshots to create dynamic intergenerational conversations within our local communities about culture, history, and identity.

From August 2019 - August 2020, OCLC Research, working in partnership with a group of institutions that use OCLC’s CONTENTdm digital content management system, conducted a pilot project investigating how to create, manage, and use linked data for cultural heritage materials. The goals of the pilot were to evaluate the workflows for converting CONTENTdm metadata to create linked data entity descriptions, determine how to best manage the linked data entities created by those workflows, and explore how linked data can enhance researcher discovery and use of cultural heritage materials. This panel will discuss the findings of this pilot, provide an overview of some of the services developed, and share critical analysis from the pilot participants about their experience working with the OCLC team.

Join us for chair yoga, led by Deborah Ultan.

Deborah Ultan Bio
Deborah Ultan is the Arts, Architecture & Landscape Architecture Librarian and Curator of the Francis V. Gorman Rare Art Books and Media Collection at the University of Minnesota. A yoga practitioner and instructor for over 20 years, Deborah has been integrating this training into the library profession as a way to cultivate dynamic, flexible, and thoughtful work ethics. As part of the University Libraries’ initiatives she is the Chair of the Librarian Committee and has served on a variety of committees over the years. Deborah authors articles, book chapters, book reviews, and actively presents on current topics in the arts and librarianship. An exhibition curator, she coordinates shows throughout the University Libraries and has taught courses on curatorial theory and practice for the University. A longtime member of the Art Libraries Society of North America (ARLIS/NA), Deborah served on the ARLIS/NA Executive Board from 2006-2009.

Digitization and online publication of collections held by libraries and archives increases exposure and facilitates access to unique materials. Significant challenges for digitization projects are the transcription of content and the creation of descriptive metadata. These time-consuming processes can require specialized knowledge and benefit from unique approaches. This session will present examples of collaborative workflows employed at both Carleton College and Ohio University.

The Carleton Archives digitized photographs documenting Carleton’s association with evangelical, medical, and educational work in China from 1903-1950. Staff sought collaborative assistance in the creation of descriptive metadata from several different sources. They experimented with crowdsourcing by using FromThePage and other methods to enhance descriptive metadata, and explored options to connect with potential Chinese audiences and collaborators through social media in China to assist with both transcription and metadata creation. They also worked with Carleton’s GIS Lab to map the location of photographers’ images.

In response to the sudden transition to remote work, Ohio University Libraries' digitization efforts adapted with tools that support virtual engagement and collaboration. Having launched several transcription projects, Digital Initiatives staff assessed the use of both Google Forms for data collection and the collaborative transcription tool, FromThePage. The lessons learned about facilitating collaboration with subject experts and internal staff and student workers are applicable to more open crowdsourcing endeavors. Current and future projects include metadata for a modern dance collection and transcription of World War II accounts and local scrapbooks.

This presentation will:

1.  increase awareness of tools available for collaborative metadata and transcription.
2. provide workflows detailing the process of sharing content and exporting the resulting data. 
3. explore opportunities for community engagement and metadata collection within remote work and research environments.

With the potential of digitization as an alternative form of donation, institutions must weigh the importance of physically owning an object versus only digitally capturing that object. This post custodial approach may run counter to some library donation prerequisites and traditional collection development policies, instead focusing on the cultural and intellectual benefits that such a compromise may bring. This approach is not without potential obstacles, including issues of copyright, ownership, and reproductions. However, this presentation aims to reinforce the benefits of the post custodial model through the evolution of the Odin Oyen digital collection, a collection comprised of physical materials owned by public and private entities reunited through digitization for the purpose of preserving local and cultural heritage.

Our session will center on the collaboration between the library, archives, and art museum at the University of Notre Dame to make the collections of these campus partners available in a shared digital space. We will focus on three areas of collaboration: rights for digital objects, user experience and design, and a metadata crosswalk.

The first area of collaboration concerns rights information and associated workflows. Libraries and museums have different practices in making rights determinations for their collections. We will discuss our emerging rights workflows and some considerations when collaborating across GLAM to make materials accessible.

Our second section will dive into the user interface. Although our departments steward similar materials, the design and user experience conventions common in libraries, archives, or museums differ greatly. Presenters will discuss the user experience assessment we conducted with campus users and how we’re balancing user needs and expectations with discipline-specific interface customizations.

Our final topic will explore the process of building common terminology between project partners to facilitate object discovery and communication. Libraries, archives, and museums have different cataloging and processing standards, which results in conflicting metadata implementations. With each group's differing vocabularies and system fields, a crosswalk is critical for enabling cross-institutional discovery. Presenters will discuss the process of designing and reconciling a shared term map.

If you aren’t attending a session in that time block and wish to have an impromptu discussion with another attendee, have a question about the conference, or a technical issue, join the Open Room. It will always be staffed.

Oregon Digital is a cultural heritage digital library that emphasizes the history of Oregon and, in particular, the histories of the University of Oregon and Oregon State University, the two entities that built the platform. Originally released in 2014, Oregon Digital is currently being upgraded to the latest version of the Samvera community’s Hyax release, a process that is also including a major refresh of look and functionality and revisioning of how information professionals and technologists collaborate. In this presentation, the project’s two Service Managers - a digital scholarship librarian from the UO and an archivist from OSU - will share their personal stories about assuming the role of Service Manager, and provide an overview of how the 2018 Oregon Digital development initiative has progressed.

The presentation specifically focuses on how the Service Manager role has been shaped; where UO and OSU service management overlaps (and diverges); and how user stories and advocacy have played a major role in digital repository interactive experiences. The presenters will also cover blockers to progress and lessons learned along the way, while concluding with thoughts on the future of Oregon Digital community management and outreach within the context of special collections and university archives, and digital scholarship services and programming.